How to Check Company Registration Status on MCA: Understanding the Steps
Updated: Nov 7
The Ministry of Corporate Affairs (MCA) has details about every company that has been established in India. It has a website that contains information about Limited Liability Partnerships (LLPs) and all other company forms. This website allows users to examine a company's registration number, kind, date of incorporation, charges, directors, and other details. The online platform provides yearly reports, balance sheets, and other corporate documentation for payment of the relevant fees. In this article, we will explain how a company’s registration status can be checked on the MCA website.
Table of Content
Ministry of Corporate Affairs (MCA): A Detailed Overview
The records of every company that has been registered must be retained up to date by the Ministry of Corporate Affairs. It also keeps track of all the businesses whose registration applications are being looked into or are not ready for allocation. MCA manages records of all kinds of businesses, including limited liability companies, private limited companies, public limited companies, and one-person firms. Therefore, it makes little difference what company status you have applied for as the procedure to find out the status of your application is the same. You can find all of the company's information that is confidential and is not detrimental to the company's interests by visiting the MCA portal. When you check the status of your company registration procedure using the MCA site, the following information will be shown.
CIN, or corporate identification number
The business's name
Kind of business
Date of incorporation or registration
The category of members that make up the company
Authorised capital and paid-up capital
During the incorporation process, a registered email address and mobile number
Charge the business
Information about owners and directors
The company's current state
Does the business have a listing?
ROC code
Charges against the business Signatory information
Statements of Financial Position
Charges on the business: You will have access to all of the lender and creditor information on this website. Additionally, it will show if they have accumulated any charges against the business.
Signatory details: You may obtain information about the company's owners and directors using this search. The information will include the director's or owner's name, address, and appointment date, as well as their designation and DIN (Director Identification Number). Details concerning the director's or owners' digital signature will also be incorporated into the information that is shown.
You can examine the balance sheets, yearly returns, and other papers in addition to the list that was previously mentioned. You need to pay a small fee to access these documents, after which you will be the only one with access.
Steps To Check the Status of Company Registration on MCA
Step 1: Visit https://www.mca.gov.in/, the MCA website.
Step 2: Select "View Company or LLP Master Data" given below the "MCA Services" option.
Step 3: Type the company's name or CIN (Corporate Identification Number) you want to seek.
Step 4: Press the "Search" icon.
The result page shows the following details inter-alia:
Name of Company
CIN
ROC code
Company category
Class of company
Company registration number
Date of Incorporation
Number of members
Authorised and paid-up capital
Registered address and e-mail
Directors’ details
Assets under charge
Steps to Download an Incorporation Certificate From MCA
Step 1: Open the "Ministry of Corporate Affairs portal," or MCA, and log in. Your password and user ID are needed.
Step 2: Go to the "MCA Services" option and select the "Get Certified Copies" tab.
Step 3: Enter the CIN or name of the business for which certified copies are required, then select the company information.
Step 4: Determine which document requires a certified copy and which year it was filed. Therefore, it is usually advised to confirm the document through public examination.
Step 5: Select the range, quantity of pages, and certified copies required.
Step 6: The stamp duty charges will be shown on the screen, along with the fee details that must be paid. Press the "Add to cart" button.
Step 7: You can add documents that you require certified copies of at this stage. Always ensure to add attachments separately because choosing the form by itself is not an assurance that the attachments will be certified. You must submit a separate request for certified copies of your attachments.
Step 8: Click the "View Payment details" option after selecting the documents.
Step 9: Select "Make payment." Use payment methods like NEFT, credit card, debit card, or online banking to make purchases.
Reasons to Check a Company in MCA
Legal compliance: All Indian businesses must register with the MCA and abide by legal and regulatory demands, such as producing financial statements, annual reports, and other paperwork. You can verify a company's compliance with these regulatory criteria by seeing if it is registered with the MCA.
Verification of company information: The MCA keeps records of all companies registered in India, including their name, addresses, directors, and shareholders. You can check a company's legitimacy and make sure its information is correct by the MCA records.
Business transactions: Verifying a company's registration status with the MCA is crucial to ensuring that it is a legitimate firm if you intend to do business with it, such as signing a contract or forming a partnership.
Financial details: A company's authorised and paid-up capital, as well as any charges or mortgages the company has made on its assets, are all included in the MCA documents. You may make wise business decisions and have a better understanding of a company's financial situation by verifying this information.
In general, you can avoid fraud or legal problems and make well-informed judgements about doing business with a firm by verifying whether it is registered with the MCA.
Conclusion
You can obtain and verify vital information about a registered company or limited liability partnership (LLP) via Master Data. This service is accessible on the official MCA website and is entirely free of charge. The firm name, identification, location, and registration details are the main company details that are available online. A small cost can also be paid to download a company's incorporation documentation. Verifying a company's status aids in determining whether or not an LLP or company is legitimate and operating in the market.
FAQ
Q1. How do I verify the company registration status on the MCA website?
The MCA website makes it easy to check the status of a company's registration. The first step is to visit the "MCA Services" on the MCA website. Next, pick "View Company and LLP Master Data" after choosing "Master Data." Enter the Corporate Identification Number (CIN) and click submit. All of the company's information will be displayed to you, including its name, registration number, date of registration, compliance status, list of directors, and more.
Q2. What is MCA company master data?
A collection of information on a company or director that is kept in the Ministry of Corporate Affairs (MCA) database is known as MCA firm master data. The company's electronic forms served as the basis for this data.
Q3. What is MCA company search?
You can use the MCA company search service to look for and examine details on businesses that are registered with India's Ministry of Corporate Affairs (MCA).
Q4. How can the company incorporation documents be downloaded from the MCA website?
By signing in to the MCA website, you can download documents relating to a company's incorporation. Select "Get Certified Copies" after monitoring and going to "Document Related Services." Details like the firm name or CIN must be entered, and you must choose the appropriate document category and the year. You can get balance statements, annual returns, certifications, incorporation paperwork, and more for a small price.
Q5. What is CIN?
A 21-digit alpha-numeric code known as the Corporate Identification Number (CIN) is given to businesses upon registration by the Registrar of Companies (ROCs), which are located in several Indian states and are part of the Ministry of Corporate Affairs (MCA). A company's CIN is a distinctive identification number, and it has to be entered on all documents that the company files on the MCA portal.
Q6. What is ROC?
An office under the MCA that handles company administration in India is the Registrar of Companies (ROC). In all of the major states and territories, the Registrar of Companies (ROCs) is in operation. The ROCs register businesses throughout the states and UTs, keep a registry of records pertaining to businesses that are registered with them, and make this information available to the public upon payment of a certain charge.
Q7. What are assets under charge?
A charge is a right or interest a lender or creditor has acquired in a company's assets as collateral for the debt's repayment. Banks and other financial institutions lend money to businesses based on securities that support their borrowings. The company's assets on which a charge is made for the company's borrowing are known as assets under charge. Within 30 days of creating or altering a charge on its property or assets, any business must register the charge's specifics with the ROC. The assets under the control of the firm registered with the ROC are detailed in the company registration search.
Q8. What is DIN?
A person appointed as a director of a corporation receives a unique identification number known as the Director Identification Number or DIN. By submitting the SPICe form at the time of the company's incorporation, a DIN can be obtained.
Q9. What is the SPICe+ form?
Simplified Proforma for Incorporating Company electronically Plus is known as SPICe+. Three Central Government Ministries and Departments and one State Government (Maharashtra) are expected to provide roughly ten services through SPICe+. The central departments include the Ministry of Corporate Affairs, Ministry of Labour, and the Department of Revenue under the Ministry of Finance. The form is an integrated online form that allows you to access different services from a single window. The form expedites the company creation process by combining numerous steps into a single procedure.
Q10. What is DSC? Is it mandatory to file the SPICe+ (INC-32) and RUN?
A Digital Signature Certificate is referred to as a DSC. It needs to be acquired from a government-approved certifying organisation. All forms now require a valid DSC because the registration procedure is online. The certifying agency from whom the DSC may be acquired has a significant impact on the acquisition cost. A DSC is required to file a SPICe+ (INC-32) form, however it is not necessary to access the RUN and file.
Q11. What is RUN?
A web service called "reservation of name," or "RUN" is used for booking a name for a new business or to change the name of an existing business. However, as of February 23, 2020, the company's name must be reserved in the SPICe+ form. The company's name can be changed using the RUN service.
Q12. What if the company is not registered under MCA?
One of the most vital tasks to do when launching a business in India is to register the company with the Ministry of Corporate Affairs (MCA). There are serious consequences for not registering with MCA, including fines, absence of legal recognition, restricted commercial options, and trouble getting finance.
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