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UAN Login, Portal Registration, Universal Account Number Activation and Status Check


Universal Account Number (UAN) is a unique identifier for each member employee of EPFO

Earlier, salaried employees had to maintain a physical record of the transactions related to their EPF account. This manual task led to many errors and discrepancies. However, thanks to the introduction of the Universal Account Number (UAN), the Employees’ Provident Fund has now become easily accessible for employees.  It is a convenient and time-efficient method to manage your PF savings across several years of your employment.

 

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Employees can now easily access, withdraw, transfer funds, and avail many other EPF services via the UAN portal. Hence, it is important for employees to know what is UAN, how it works, and its various beneficial factors. Let’s discuss them in detail during the course of this article.


What is the Universal Account Number (UAN)?


The Universal Account Number (UAN) is a unique 12-digit number that is assigned to every employee who is a member of the Employees’ Provident Fund Organization. It is issued by the Ministry of Labour and Employment for every Provident Fund account. With the help of this unique identification number, employees can manage all transactions and information related to their PF account online. 

Once UAN is generated for an employee, it will stay constant throughout the employee’s career, irrespective of the number of times he/she decides to switch jobs. With your UAN conveniently linked to your EPF account, seamlessly transfer your PF account to your new employer whenever you change jobs. This streamlined process simplifies tracking and managing your PF contributions and withdrawals online.


Why is UAN Important? 


The UAN is an important piece of information for both employees and employers. Here’s why:

  • The UAN portal facilitates and provides online EPF services, making it easy for employees to access the PF account and track contributions and withdrawals.  

  • Allotment of identification numbers to each employee helps to centralize employee data and makes it easier for employers to verify details. Additionally, it allows the EPFO to track changes in the employment status of employees who are in its database. 

  • When an employee switches jobs, all he/she would need to do is link the UAN to the new PF account of the new employer. EPFO will update the same in its records and this will help to maintain a comprehensive report of the PF account. 

  • UAN ensures that all the PF accounts of the employees of an organization are genuine. All the details are verifiable online once the employee links his/her UAN to his/her Aadhaar. 


Benefits of UAN in Relation to EPF Services


The introduction of UAN has made the lives of both employees and employers easier. Earlier, employees had to withdraw from their Employee Provident Fund (EPF) account while changing jobs, which had a substantial impact on the interest amount earned on the accumulated PF amount. 

However, with the implementation of the UAN, management of multiple PF accounts has become easier. Now, the EPF fund balance gets automatically transferred to the new PF account associated with the new employer, ensuring uninterrupted continuation of the PF scheme. 

There are many advantages of UAN for employees: 


  • Easy fund transfers: 

If you decide to switch jobs, you don’t have to withdraw your PF amount. You can easily transfer the amount to the new PF account by providing your UAN details to your new employer. Once this information is verified, your old PF will be transferred to your new PF Account.


  • No employer verification needed for PF withdrawal: 

Earlier, employees used to need verification and approval from their employer every time they wanted to withdraw funds from their PF account. However, if your UAN is already linked to your Aadhaar, employer approval is no longer required for accessing your EPFO portal 


  • SMS and Email alerts: 

Employees can now easily get updates regarding contributions made to their PF account by the employers via SMS and email alerts. If you have your details updated on the UAN database, checking EPF balance, EPF claim status, employer contribution status, etc., becomes incredibly easy. 


What are the Services Offered by UAN Portal?


The UAN Member Portal is a one-stop solution for all employers and employees who are associated with the EPFO. It primarily offers a number of services to the employees, namely: 

  • Employees can easily activate their UAN on the portal and register themselves on the EPFO database. 

  • You can download your UAN card from the portal to get access to important details such as your UAN number, KYC details, etc. 

  • Employees can verify their KYC details on the portal and ensure adherence to e-KYC compliance. 

  • You can manage multiple PF accounts on one portal by linking them on the UAN portal. 

  • You can check your EPF balance online via the UAN portal. The portal also facilitates partial or full withdrawal of EPF amount if you fulfill the eligibility criteria. 

  • Employees can download Aadhaar and Non-Aadhaar-based Composite claim forms for various EPF-related online transactions. 

  • The UAN e-Sewa section of the portal offers a host of services to EPFO members, such as checking account details, EPF claim status, and getting access to various online forms. 

  • The portal also offers assistance to the members via their UAN Helpdesk. The representatives are always available to offer solutions and support for UAN-related issues. 


Who is Eligible to Obtain Universal Account Number (UAN)? 


Any individual who is a member of the Employees’ Provident Fund Organization is eligible to get his/her unique UAN. Employers with 20 or more permanent employees are required to generate UANs for their employees who earn a monthly salary of Rs. 15,000. 


Overview of the Process of Obtaining a UAN


Here’s how a UAN is allotted to you by the EPFO: 

1. Registration by the Employer

It is the responsibility of the employer to register their employees with the EPFO and get a UAN for each employee. To do this, the employer has to provide all the details of the employee to the EPFO. 


2. Allotment of UAN to the Employee

Once the registration of the employee is done by the employer, EPFO will allot a unique UAN to the employee. This number will be allotted to the employee via the employer. 


3. Activation of UAN by the Employee

Once the employer informs the employee that his/her UAN has been created, he/she needs to activate it. To do this, the employee must visit the official website of EPFO and provide the necessary details. 


4. Linking of UAN with EPF account

After activating your UAN, you need to link it to your EPF account on the official EPFO portal. This will help you access your EPF account details by using your UAN. 


5. Employer Verification 

After you have linked your UAN to your EPF account, the employer will receive an SMS notification for verification of the employee's details. After successful verification, you will be able to access your EPF account online by using your UAN.


How to Get UAN? 


During your first job with an organization that has more than 20 permanent employees, your employer will generate a UAN for you after registering your details on the EPFO portal. The employer will request you to furnish a set of documents in order to generate a UAN for you. 

Employers need to follow these steps to generate UAN for their employees: 

  1. Login to the EPFO Employer Portal by using the Establishment ID and password. 

  2. Under the “Member” section, click on the “Register Individual” option. 

  3. Enter all the details of the employee, such as Aadhaar, bank details, etc.

  4. After approving all details in the “Approval” section, a new UAN will be generated for the employee. 

However, if an employee already has a UAN that was assigned to him/her in his/her previous organization, it is the employee’s responsibility to share it with the new employer. The employer will then have to link the PF account with the existing UAN of the employee. 


Documents Required to get UAN


If you have just been employed for the first time and the employer is going to open your EPF account for you, you’ll need to produce the following documents to get the UAN number. 

  • Bank account information (account number, IFSC, name of the bank branch, CIF number, etc.)

  • Identification proof attached photograph such as Aadhaar, driver’s license, passport, voter ID, etc. 

  • Address proof such as ration card, utility bill, etc. 

  • PAN card

  • Aadhaar card that is linked to your bank account and mobile number 

  • ESIC card


How to Know Your UAN Number?

There are different ways for you to know the UAN that has been allotted to you: 

Via your employer

You can request your employer to tell you the UAN that has been allotted to you by the EPFO. Sometimes, you may also find your UAN mentioned on your payslip. 

Via UAN online portal

You can also check your UAN on the official UAN portal. The steps have been discussed below: 

  1. Visit the official portal of UAN. 

  2. Navigate to the “Know Your UAN” option and click on it. 

  3. Enter your registered mobile number and CAPTCHA.

  4. After you click on the “Request OTP’ option, an OTP will be sent to your registered mobile number. Enter it and click on “Validate OTP.” 

  5. Once redirected, you will be prompted to enter all your personal details, such as name, date of birth, etc. After entering all the required details, click on “Show my UAN”. Your UAN will be displayed on the screen. 


How to Login and Activate UAN?


Log in to the UAN portal after activating your Universal Account Number (UAN)
Log in to the UAN portal after activating your Universal Account Number (UAN)

Before you use the UAN portal to avail its full range of benefits, you need to first activate it. To activate UAN, follow the steps below: 

  1. Visit the official EPFO portal. 

  2. Under the “Services” tab, click on the “For Employees” option.

  3. Once redirected, click on the “Member UAN/Online Services” option.

  4. On the next page, select “Activate UAN”. 

  5. Once redirected, enter all the details as requested - your name, Aadhaar number, date of birth, etc. Next, click on “Get Authorization PIN”

  6. You will receive an OTP on your registered mobile number. Enter it once prompted and click on “Validate OTP and Activate UAN.”

  7. Your UAN will get activated and you will receive your password on your registered mobile number. Now, you can access your UAN account anytime by using your credentials. 


How to Download Your UAN (Universal Account Number) Card?


Download your Universal Account Number (UAN) card from the official portal
Download your Universal Account Number (UAN) card from the official portal

You can quickly download your UAN card once you have activated it. The steps for the same have been discussed below: 

  1. Visit the UAN portal and log in by using your credentials.   

  2. Once you have logged in, choose the ‘UAN Card’ option under the ‘View’ tab.  

  3. The digital UAN card linked to your account will be displayed on the screen.  

  4. Click on the ‘Download UAN card' option. You can also take a print out of it. 


How to Reset Your UAN Password?


In order to change/reset your UAN password, follow the steps mentioned below:  

  1. Visit the official portal of EPFO. 

  2. Click on the 'Forgot Password' option on the homepage. 

  3. Once you are redirected, enter your UAN and Captcha. 

  4. Click on 'Submit.'

  5. Once prompted, enter your name, date of birth, and gender, then click 'Verify.'

  6. Enter the captcha code, your Aadhaar number, and give consent for Aadhaar-based authentication. 

  7. After you click on 'Verify’, you will receive an OTP on your registered mobile number. 

  8. Enter the OTP and click on 'Verify.'

  9. Once your mobile number gets verified, you can use it to create a new password. Enter the new password and click on 'Submit.'

You can now log in to the EPF portal by using your UAN and the new password.


How to Link Aadhaar with UAN Online? 


It is crucial to link Aadhaar to your Universal Account Number (UAN)
It is crucial to link Aadhaar to your Universal Account Number (UAN)

You can now link your Aadhaar number with your UAN via the official website of EPFO. The steps have been discussed below in detail: 

  1. Visit the EPFO portal and log in by using your credentials.  

  2. Under the ‘For Employees’ section, select the ‘UAN Member e-Sewa’ option. 

  3. Once you are redirected, enter your UAN, password, and captcha.  

  4. Once you log in, navigate to the 'KYC' option under the 'Manage' tab.  

  5. Tick the Aadhaar check box and enter your Aadhaar number. Click on ‘Save.’

  6. After approval by your current employer, the Aadhaar will get linked to your UAN. The approval usually takes around 15 days.  

You can also link your Aadhaar to your UAN offline by visiting the nearest regional EPFO office and submitting the required documents. 


How to Update your Personal Details on the UAN Portal? 


If you wish to make any changes to the details associated with your UAN, you can easily do so online by following the steps mentioned below: 

  1. Visit the official UAN portal and log in. 

  2. Navigate to the “Manage” tab and click on it. Here, you will get the option to change both your “Basic Details” and “Contact Details”. If you choose “Basic Details”, you will be able to change your date of birth, name, etc. If you select “Contact Details”, you can change your email id and registered mobile number.

  3. After selecting the type of personal detail that you want to change, you will be redirected to a new page where you need to enter the new details under the sections provided. 

  4. For some changes, you might need to get your employer’s approval. In other cases, an OTP will be sent to your mobile number for verification. 

  5. Enter the OTP and click on the “Submit” button. 

The EPFO will update the new details on the UAN portal after the successful completion of your registration process.


How to Change Mobile Number if you Forget UAN Password? 


In case you have forgotten your UAN password, here’s how you can update your mobile number on the UAN portal:  

  1. Visit the UAN Portal and click on ‘Forgot Password.’ 

  2. Enter your UAN and the captcha information. Click on ‘Submit’.  

  3. Once redirected, enter your name, gender, and date of birth. Click on the ‘Verify’ option. 

  4. After the verification is done, enter the new mobile number linked with your Aadhaar. 

  5. Click on the ‘Get OTP’ option. Enter the OTP that has been sent to your new mobile number and click on the ‘Verify’ option. 

  6. The option to change your password will appear on the screen. Enter the new password twice for confirmation and click on ‘Submit.’ 

Your new mobile number will be uploaded on the personal details section of your UAN portal, and password will get updated on the UAN portal. 


How does UAN Simplify EPF Transfer/Withdrawal? 


After the introduction of the UAN by the Government of India, withdrawal or transfer of funds from the PF account has become extremely easy for employees. The UAN portal provides a one-stop solution for all PF related queries of the users such as Activation, Registration, Withdrawals, etc.

To initiate a claim or withdraw the PF amount, all an employee needs to provide are the UAN details. The employee can manage all transactions related to the EPF account online via the UAN portal. Additionally, employer’s approval is not required in most cases if the UAN is linked to the employee’s Aadhaar card. 


How to Link Multiple EPF Accounts to UAN? 


After an employee switches jobs, the UAN associated with the existing EPF account of the employee will get transferred under the purview of the new employer. Here’s how employees can transfer their EPF account online: 

  1. Login to the official website of EPFO by using your credentials. 

  2. Navigate to the “Online Services” section and click on it. Select the “One Member – One EPF Account (Transfer Request)” option. 

  3. Enter your personal details and information of your existing EPF account. 

  4. Click on “Get OTP” to receive the verification code on your registered mobile number. 

  5. Once redirected, enter the OTP and click on “Submit”.

  6. After this, a PF transfer form will be generated that you need to self-attest and submit to your current employer. Upon approval by the employer, your UAN will get transferred to the new PF account of your new employer. 

By following these steps, you can also link multiple PF accounts under one UAN number. Please note that successful linkage will only take place after the current employer’s approval. 


Important Points to Keep in Mind Regarding UAN


Here are some important aspects of UAN that you should be aware of: 

  • Make sure that all the information provided when activating and managing your UAN is accurate. Any errors/discrepancies in the future can lead to issues with your EPF account.

  • Ensure that the documents and information provided for KYC verification are accurate. Completion of e-KYC facilitates a speedy digital verification process of your EPF account. 

  • Make sure that the mobile number linked to your UAN is up-to-date. It is an important channel of communication for getting updates regarding transactions and account-related notifications. 

  • Ensure that your UAN account password is secure and confidential. Consider changing and updating it regularly to avoid any data leaks. 

If you require any assistance regarding your UAN, you can reach out to the Employees' Provident Fund Organization (EPFO) in the following ways: 

UAN toll-free number: 1800-118-005 

UAN Helpdesk Email ID: employeefeedback@epfindia.gov.in


Takeaway

The Universal Account Number (UAN) has simplified management of PF accounts for all employees. Thanks to the UAN portal, employees can now easily avail services related to their EPF management. Now that you have learned the various aspects of UAN, you can use it more efficiently. This article has outlined the major procedural requirements and important steps necessary for the users to easily access your UAN portal online at any time of your convenience.

If you are looking for expert assistance related to the taxation of your PF withdrawal, get in touch with TaxBuddy today. You can easily connect with a tax expert through live chat and embrace the advantage of simplified e-filing of taxes. Download the app today!


Frequently Asked Questions

Q1 What information is stored on the UAN card? 

The Unique Account Number (UAN) of the employee, his/her name, name of the spouse/guardian, KYC status, QR code, and date stamp are information that are generally available on a downloaded UAN card. 


Q2 How can I find out my UAN without my mobile number?

You should get in touch with the HR/Accounts department of your employer organization to know your UAN. You may also find it printed on the payslips generated to you. 


Q3 Will I get a new UAN if I change jobs?

No, the UAN will remain unique to you throughout your lifetime. Once the EPFO allots the UAN to an employee, it will stay the same even if the employee decides to change jobs. However, to continue your EPF account, you must provide your new employer with your UAN. Your new EPF account will get linked to your UAN. 


Q4 What should I do if I have two UANs? 

If you have been allotted two UANs accidentally, you should contact EPFO customer support and let them know about the discrepancy. The representatives will conduct a thorough verification and deactivate the incorrect UAN. They will keep the right UAN active, which will be unique to you. 


Q5 What should I do if any wrong information gets printed on my EPF card? 

If you come across any wrong information/personal details on your EPF card, you can go to your employer with the relevant documents and request them to update the correct information on the card. You can also contact the EPFO helpdesk to solve the issue. 


Q6 How to retrieve a lost or forgotten UAN?

If you forget your UAN, you can visit the official UAN Member e-Sewa portal and navigate to the "Get UAN" button. Enter the details as requested by the system; once the details are verified, EPFO will send your UAN to your registered email address and mobile number. 


Q7 Why is it necessary to link Aadhaar to UAN? 

It is beneficial to link your UAN to your Aadhaar in order for claims and applications to get resolved in a seamless manner. You can file for EPF claims through the UAN portal; the entire process can get resolved without the need for any attestation by the employer of any gazetted officer. If you have the Aadhaar number linked, you can opt for Aadhaar-based OTP verification. 


Q8 How can I know the UAN with a missed call? 

If you are a registered member of the EPFO and have your mobile number linked to the EPF database, you can know your UAN number via a missed call. All you have to do is make a missed call to 9966044425 and your UAN will be sent to you via SMS. 


Q9 Why is my UAN KYC pending? 

It usually takes around 3 to 5 days for your KYC details to get approved and updated on the UAN portal. However, if your UAN KYC has been pending for more than a week, you can file a complaint through the online help desk or call 1800 118 005. 


Q10 Can I avail facilities on the EPFO portal if I do not activate my UAN? 

No, it is not possible to avail any of the online facilities available on the EPFO portal if you haven’t activated your UAN. You need to first register yourself on the portal and activate your UAN before you can access your account online.




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